Marketing Administrative Coordinator

  • The Zenith Insurance Company
  • Dublin, CA, United States

Job Description

Zenith is a team of Workers’ Compensation Specialists committed to helping businesses succeed by protecting against the financial and human consequences of workplace injuries, providing for the needs of injured employees and making the workplace safer. To distinguish ourselves as the desired provider of Workers’ Compensation Insurance, values such as collaboration, work-life balance, and integrity are placed at the center of all our operations. In addition, Zenith supports career advancement through a dedication to ongoing learning and development. An individual coming to Zenith will not only receive competitive compensation and a comprehensive benefits package, but continuous opportunities to grow as a professional.

This position works closely with management on a day-to-day basis, performing a broad range of advanced administrative and secretarial duties requiring considerable knowledge and understanding of the departmental function. Under general direction, is required to make administrative decisions and take action to successfully coordinate departmental activities.

The essential responsibilities of this position include, but are not limited to, the following:

  • Manages various processes for department in accordance with established policy and procedures.
  • Performs a broad range of administrative and advanced secretarial duties exercising judgment and discretion.
  • May, within agreed upon limitations, make administrative decisions and take action on behalf of managers.
  • May maintains appointment and meeting calendars, perform scheduling functions, make airline and hotel reservation, maintaining an organized and reasonable schedule, and keep managers informed of commitments.
  • May compile regular and special reports, obtaining and selecting data from various sources as required.
  • These reports may require a very detail-oriented focus and may demand analytical skills.
  • May compose own letters as well as general correspondence from marginal notes or verbal instructions.
  • May provide preliminary or even advanced research on problems or activities as assigned by managers.
  • Apply principles of logical thinking to define problems, collect data, establish facts, and draw valid conclusions.
  • Work productively and harmoniously with others on a consistent basis.
  • Respond positively to direction and feedback on performance.
  • Consistently maintain professional and appropriate demeanor.
  • Performs other duties/projects as assigned.
  • Specific Duties - As this is a job title that is used in various sub-disciplines, job duties are specific to the incumbent and may be found in the Setting Expectations Worksheet.

Job Requirements:

Education, Skills, and Requirements

  • High School Diploma Or equivalent required
  • Bachelor’s Degree or equivalent combination of training/experience preferred
  • 5+ Years advanced secretarial or administrative assistant experience required with additional experience in the various applicable discipline preferred
  • Knowledge of Microsoft Office required - possessing expert Word, Excel, and graphics software skills
  • Excellent spelling, punctuation and grammar skills required
  • Work experience demonstrating ability to proficiently produce accurate final documents
  • Strong verbal and written communication skills
  • Good organizational skills
  • Completion of related college courses preferred
  • Specialized skill training/certification/licenses may be required. (Recruiter to confirm at time of posting)

*Qualifications may warrant placement in a different job level*

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at Zenith Insurance Company.

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