Project Coordinator - RFP Team

The Willis RFP team is seeking a highly motivated Project Coordinator to support the development of request for proposal responses, presentation pitches, and competitive engagement deliverables. In addition, the Project Coordinator will partner closely with the RFP Team Leader and RFP Operations Leader on strategic and operational projects. The work is highly collaborative and will involve engagement with internal client stakeholders such as client managers, subject matter experts, brokers and internal teams across growth operations, marketing, compliance, and design. 

Note: Employment-based non-immigrant visa sponsorship and/or assistance is not offered for this specific job opportunity.

The Role

Working within the RFP team is fast-paced and deadline-driven, often involving multiple projects at once. You’ll gain exposure to a wide range of industries and business initiatives, while building foundational skills in strategic communication, project coordination, and business writing. This role offers a unique opportunity to learn how Willis positions itself in competitive markets and contributes meaningfully to growth and client retention. Collaboration and adaptability are key, as you’ll work closely with diverse teams to deliver high-quality proposals that reflect Willis’ commitment to excellence. This depth of experience, combined with access to a broad internal network, creates meaningful career‑pathing opportunities across strategic growth areas such as Risk & Analytics and Cyber, as well as Growth and Client Management, Marketing and Communications, and Broking and Placement. 

Responsibilities:

• In partnership with the assigned Project Manager, supports the proposal development process and timelines, including kick-off meetings, content planning, role assignments, proposal outlines, proofreading and rehearsal prep.
• Supports the creation of strategic and competitive RFPs and pitches by aligning responses to client/prospect needs and industry demands.
• Helps with editing executive summaries and other copy for pitches and proposals as determined by the Project Manager or the leadership team.
• Supports the creation of new material based on Willis’ business initiatives, value proposition and client/prospect requests.
• Assists in proofing final drafts of RFPs/pitches, executive summaries and team biographies before submission to the client/prospect, ensuring WTW guidelines and standards are met/exceeded. 
• Helps provide company and industry research in connection with the client/prospect participating in the RFP/pitch process to help with content strategy and customization.
• Ensures accurate and timely responses to requests from other corporate services (e.g., Compliance, Technology, Supplier Diversity). 
• Helps with maintenance of the team’s content repositories and utilizes these databases to support the proposal process, leveraging templates and content for efficiency and consistency.
• Provides support for strategic and operational initiatives being introduced by the EDGE team leadership.