Administrative Assistant

This position is for our subsidiary:

To know more, visit us at http://www.allcatclaims.com

ABOUT ALLCAT CLAIMS SERVICE

Allcat Claims Service is an energetic organization that places a strong emphasis on learning and personal development. We support and challenge our people to reach their full potential while maintaining a premium standard for customer service, quality, and the rapid integration of emerging technology. Most importantly, we pride ourselves on handling claims both professionally and ethically. Our commitment to “Raising the Bar” has enabled us to grow long-standing client and adjuster relationships and build a team whose experience and work ethic are unparalleled in the claims industry.

POSITION SUMMARY

This position is based in our San Antonio office and provides administrative support across multiple claim and office functions. This is a temporary-to-hire role.

JOB RESPONSIBILITIES

• Greet and assist visitors and employees at the front desk
• Set up meetings and training sessions, including coordination of meals, snacks, beverages, and supplies
• Order office supplies, catering, and other essentials from approved vendors
• Complete expense reports accurately and in a timely manner
• Maintain inventory of office supplies and materials
• Provide real-time scheduling support by booking meetings and conference rooms and preventing conflicts
• Research accommodations, restaurants, and other facilities for leadership and visitors
• Create agendas and itineraries for travel and meetings as needed
• Maintain contact lists, inventories, and other administrative records
• Provide general administrative support to peers and leadership
• Answer questions, facilitate requests, and provide accurate information
• Maintain polite and professional communication via phone, email, and mail
• Anticipate the needs of others to ensure a seamless and positive experience
• Demonstrate strong multitasking abilities, excellent communication skills, and a positive, professional attitude
• Remain prepared, responsive, and adaptable when facing new challenges
• Contribute to overall team success by completing related duties as assigned

MINIMUM REQUIREMENTS

• High School Diploma or GED
• Prior administrative or office support experience
• Proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel); familiarity with Canva and Adobe preferred
• Strong customer service, communication, and organizational skills
• Detail-oriented with a high level of accuracy
• Ability to manage routine and repetitive tasks while adapting to interruptions and change
• Comfortable working in a fast-paced environment with evolving processes and systems
• Proactive mindset with a desire to create a positive experience for others

PHYSICAL REQUIREMENTS

• Ability to physically lift and carry up to 10 pounds
• Ability to safely step on and off a step ladder as needed for office tasks

PAY DETAILS

$17 – $20 per hour

BENEFITS

Eligibility to participate in the Company’s comprehensive benefits package, including Medical, Dental, and Vision coverage, Paid Time Off, Paid Holidays, and a 401(k) plan, in accordance with Company policy.

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