Facilities Coordinator

As a leading provider of insurance and reinsurance with worldwide operations and employees in Bermuda, U.S., U.K., Continental Europe and Asia, we recognize that our success is derived directly from those who matter the most: our people. At Sompo International, our values of integrity, collaboration, agility, execution and excellence underpin our culture and our commitment to providing an employee experience that attracts and engages the best talent in the industry. As we continue to grow, we strive to find diverse, innovative and driven professionals to join our teams and offer a broad range of career and development opportunities at all levels, in multiple business areas, in each of our locations throughout the world.  Our compensation and benefits programs are market driven and competitive, with excellent family friendly policies and flexible working provisions.

Job Description

We are seeking a Facilities Coordinator for our Morristown, NJ office to facilitate the daily operations of the Sompo office. The facilities coordinator reports directly to the AVP of the department to promote a safe, secure and suitable working environment by assisting with office services and facilities management responsibilities.

Key Accountabilities:

• Office Supplies/Breakroom
  • Coordinates office supply ordering (which will also include coffee and snack orders for the breakroom)
  • Manage current supply inventory to anticipate future needs
  • Oversight of breakroom supplies and coffee machines
• Closely coordinates with the Facility Manager to ensure maintenance and repairs are reported and resolved, vendors are managed and service is consistent
• Assists with the set up and break down of the training and meeting rooms for office events
• Inspects office common areas at the end of each day to ensure they are organized, neat and clean
• Assists with the emergency evacuation efforts
• Helps manage spaces for both full-time staff and visitors; cleans out spaces vacated and sets up for new hires
• Reviews floor to identify items that are broken for either repair/replacement and/or disposal
• Serves as a back-up for other team members when needed
• Provides additional support for exec admins when needed
• Assign/delete security access badges for Morristown as needed
• Order business cards for Morristown employees per request.

Qualifications:

• High School Graduate
• (3 to 7) years’ experience in office administration preferred
• Experience in vendor relationship preferred
• Demonstrates analytical ability and good business judgement
• Incumbent must be able to manage multiple priorities
• Demonstrates a sense of urgency
• Demonstrates ability to achieve goals through teamwork and collaboration
• Experience using Windows and Microsoft Office programs
• Ability to communicate effectively with co-workers and other business colleagues
• Performs a variety of tasks
• Must be able to lift up to (50) lbs.

Salary Range: $50,000 – $65,000 Actual compensation for this role will depend on several factors including the cost of living associated with your work location, your qualifications, skills, competencies, and relevant experience.

At Sompo International, we recognize that the talent, skills, and commitment of our employees drive our success. This is why we offer competitive, high-quality compensation and benefit programs to eligible employees.

Our compensation program is built on a foundation that promotes a pay-for-performance culture, resulting in higher incentive awards, on average, when the Company does well and lower incentive awards when the Company underperforms.  The total compensation opportunity for all regular, full-time employees is a combination of base salary and incentives that gets adjusted upfront based on overall Company performance with final awards based on individual performance.

We continuously evaluate and update our benefit programs to ensure that our plans remain competitive and meet the needs of our employees and their dependents.  Below is a summary of our current comprehensive U.S. benefit programs:

• Two medical plans to choose from, including a Traditional PPO & a Consumer Driven Health Plan with a Health Savings account providing a competitive employer contribution.
• Pharmacy benefits with mail order options.
• Dental benefits including orthodontia benefits for adults and children.
• Vision benefits.
• Health Care & Dependent Care Flexible Spending Accounts.
• Company-paid Life & AD&D benefits, including the option to purchase Supplemental life coverage for employee, spouse & children.
• Company-paid Disability benefits with very competitive salary continuation payments.
• 401(k) Retirement Savings Plan with competitive employer contributions.
• Competitive paid-time-off programs, including company-paid holidays.
• Competitive Parental Leave Benefits & Adoption Assistance program
• Employee Assistance Program
• Tax-Free Commuter Benefit
• Tuition Reimbursement & Professional Qualification benefits.

Sompo International is an equal-opportunity employer committed to a diverse workforce. M/F/D/V