Corporate Executive Assistant

Why GM Financial?

GM Financial is the wholly owned captive finance subsidiary of General Motors and is headquartered in Fort Worth, U.S. We are a global provider of auto finance solutions, with operations in North America, South America, and the Asia Pacific region. Through our long-standing relationships with auto dealers, we offer attractive retail financing and lease programs to meet the needs of each customer. We also offer commercial lending products to dealers to help them finance and grow their businesses.

At GM Financial, our team members define and shape our culture — an environment that welcomes new ideas, fosters integrity, and creates a sense of community and belonging. Here we do more than work — we thrive.

Our Purpose: We pioneer the innovations that move and connect people to what matters.

About the role

Under general supervision, the Corporate Executive Assistant performs administrative work of a complex and confidential nature for an executive level officer. This team member has contact with other departments, as well as senior management and high-level officers both internal and external to GM Financial.

In this role you will:

• Prepare and distribute internal and external correspondence ensuring the integrity of confidential information - includes but is not limited to dictation, meeting minutes, memos, reports, and other professional communication
• Screen and route telephone calls while accurately recording and routing messages on a timely basis
• Review and distribute incoming mail as well as collect and route all outgoing mail
• Schedule and coordinate appointments, meetings, conferences, and conference calls
• Maintain and update electronic calendars and task lists for management assuring that complete information is available for all matters
• Establish and maintain hard copy and/or electronic filing systems for departmental data, documents, and other materials
• Prepare and distribute professional quality documents, reports, or presentations
• Arrange all necessary travel arrangements that include airfare, lodging, and rental car
• Copy all invoices, and distribute to appropriate individual for approval, while handling any invoice problems
• Promote a positive, cooperative and professional attitude when interacting with other departments, customers, dealerships, and vendors
• Research information as needed
• Perform specialized administrative duties to support specific work unit as needed
• Participate on special and confidential projects as needed
• Finalize prepared documents (formatting, grammar/spelling, page numbers) prior to dissemination
• Arrange travel itineraries based on corporate policy and personal preferences