Executive Administrative Assistant

By joining Sedgwick, you'll be part of something truly meaningful. It’s what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there’s no limit to what you can achieve.

Newsweek Recognizes Sedgwick as America’s Greatest Workplaces National Top Companies

Certified as a Great Place to Work®

Fortune Best Workplaces in Financial Services & Insurance

PRIMARY PURPOSE: To provide administrative support to company executive(s); to work independently with a high level of discretion involving highly confidential information; to coordinate executive's activities for meetings, presentations and travel; to plan high level meetings; and to provide technical support for department.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES

• Provides administrative support to the executive level positions within the company.
• Coordinates activities for the Executive including diaries, calendars, travel, expense reimbursement, and correspondence.
• Plans high level meetings.
• Coordinates with department heads Executive's participation in meetings, presentations, orientations, etc.
• Provides technical support for department.
• Produces correspondence, spreadsheets and reports in final form.
• Maintains suspense files; establishes and maintains other office files needed in the department.
• Prepares graphics for presentations.
• Processes expense reports, invoices and billings; maintains record keeping system.
• Records and dispenses meeting minutes and quarterly status reports as necessary.
• Makes travel arrangements.
• Maintains confidentiality.

ADDITIONAL FUNCTIONS and RESPONSIBILITIES

• Performs other duties as assigned.
• Supports the organization's quality program(s).

QUALIFICATIONS

Education & Licensing
Bachelor's degree from an accredited college or university preferred.

Experience
Four (4) years administrative assistant experience in roles reporting to progressively higher management levels required. Executive level administrative experience preferred.

Skills & Knowledge

• Excellent oral and written communication, including presentation skills
• PC literate, including Microsoft Office products - Word, Excel, and PowerPoint
• Good public relations skills
• Analytical and interpretive skills
• Strong organizational skills
• Excellent interpersonal skills
• Excellent negotiation skills
• Ability to work in a confidential environment
• Ability to work in a team environment
• Ability to meet or exceed Performance Competencies

WORK ENVIRONMENT
When applicable and appropriate, consideration will be given to reasonable accommodations.

Mental: Clear and conceptual thinking ability; excellent judgment, troubleshooting, problem solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines

Physical: Computer keyboarding, travel as required

Auditory/Visual: Hearing, vision and talking

The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.

Sedgwick is an Equal Opportunity Employer and a Drug-Free Workplace.

If you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, consider applying for it anyway! Sedgwick is building a diverse, equitable, and inclusive workplace and recognizes that each person possesses a unique combination of skills, knowledge, and experience. You may be just the right candidate for this or other roles.