2136 office coordinator jobs found

The Baldwin Group is an award-winning entrepreneur-led and inspired insurance brokerage firm delivering expertly crafted Commercial Insurance and Risk Management, Private Insurance and Risk Management, Employee Benefits and Benefit Administration, Asset and Income Protection, and Risk Mitigation strategies to clients wherever their passions and businesses take them throughout the U.S. and abroad. The Baldwin Group has award-winning industry expertise, colleagues, competencies, insurers, and most importantly, a highly differentiated culture that our clients consider an invaluable expansion of their business. The Baldwin Group (NASDAQ: BWIN), takes a holistic and tailored approach to insurance and risk management. The Office Coordinator will be responsible for managing administrative tasks, coordinating office events, and maintaining office supplies and equipment. PRIMARY RESPONSIBILITIES: Manage and coordinate office operations, including managing incoming and outgoing...

Foundation Risk Partners , one of the fastest growing insurance brokerage and consulting firm in the US, is adding an Office Coordinator to their  Acentria team in Quincy, FL. Job Summary: The Office Coordinator duties and responsibilities include providing administrative support to ensure efficient operation of the branch. This position is familiar with a variety of the team’s concepts, practices, and procedures and assists in administrative or clerical duties. Provide clerical assistance to operations support. Essential Functions: Greets and announces visitors Answers phones and directs calls to appropriate team member and/or relay messages accurately General office duties including providing clerical support to team Keeps supplies stocked and organized Receives and stamps incoming mail and distributes accurately and timely Prepares certificates of insurance Regularly interacts with clients and will help resolve client concerns...

Foundation Risk Partners , one of the fastest growing insurance brokerage and consulting firm in the US, is adding an Office Coordinator to their  Acentria team in Destin, FL .  Job Summary: The Office Coordinator duties and responsibilities include providing administrative support to ensure efficient operation of the branch. This position is familiar with a variety of the team’s concepts, practices, and procedures and assists in administrative or clerical duties. Provide clerical assistance to operations support. Essential Functions: Greets and announces visitors Answers phones and directs calls to appropriate team member and/or relay messages accurately General office duties including providing clerical support to team Keeps supplies stocked and organized Receives and stamps incoming mail and distributes accurately and timely Prepares certificates of insurance Regularly interacts with clients and will help resolve...

Responsibilities Welcome visitors, clients, and staff in a friendly, positive manner Answer multi-line phone with professionalism and enthusiasm; direct calls to appropriate personnel Responsible for receiving, sorting, and routing mail received at the reception desk Handle all outgoing mail, including sorting, envelope stuffing and postage machine workings Responsible for receiving and handling of all checks Maintains the reception area to look neat and professional at all times Ordering, receiving, and organizing all office supplies Working with vendors on equipment management and maintenance Responsible for the schedule of no more than two receptionists Perform administrative duties for multiple departments Qualifications Base salary range of $60,000 dependent upon experience  Experience working in a professional environment preferred Proficient in...

Responsibilities Welcome visitors, clients, and staff in a friendly, positive manner Responsible for receiving, sorting, and routing mail received at the reception desk Handle all outgoing mail, including sorting, envelope stuffing and postage machine workings Responsible for receiving and handling of all checks Assist with accounting and audit-related documentation, discrepancy tracking, and internal reporting Maintains the reception area and common areas to always look neat and professional Ordering, receiving, and organizing all office supplies Coordinate meetings, events, and internal communications, including calendars and office milestones Working with vendors on equipment management and maintenance Perform administrative duties for multiple departments Assist with Events Planning for Staff, Marketing Efforts, Conventions, Food ordering. Qualifications Experience working in a...

Company Shared Services Argo and Farm Family are specialty property and casualty insurance brands whose underwriting companies are wholly-owned subsidaries of Clearbrook Holdings Inc. Argo and Farm Family partner with agents and brokers to provide insurance solutions that enable businesses to manage risks with confidence. Job Description The Office Services Coordinator acts as an ambassador for Clearbrook by cultivating an inviting and engaging environment for employees and external office visitors, as well as potential clients and customers reaching out by phone. The Office Services Coordinator will deliver exceptional customer service assistance in accordance with our company values, and support leadership with building management needs and vendor relationships. How You Will Make an Impact: Must be able to work on site Monday through Friday from 8:00am – 5:00pm local time. Oversee the day-to-day operations of the Springfield office. Greets and directs internal...

Are you a dynamic, results-oriented professional seeking a challenging and rewarding career? If so, this role may be the perfect fit for you! At HUB, we value education, innovation, and continuous learning, and we’re excited to support you on your career journey. As an Office Services Coordinator , you will play a key role in maintaining smooth daily operations and supporting the company’s culture and communications. This role oversees breakroom and office supply management, social media content creation, event coordination, and technology equipment tracking. The Office Services Coordinator also provides backup coverage for the front desk, mailroom, and call lines as needed, while helping to create an engaging, well-organized workplace experience for team members and visitors alike. Your job responsibilities as an Office Services Coordinator: Administrative Support Provide daily lunch break coverage for the front desk. Serve as backup for the front desk,...

We are adding an Agent Solutions Coordinator !  This is a hybrid position requiring individuals to work in office 10 days per month; or as needed for business needs.   Who We Are: Since 1909, National Guardian Life Insurance Company (NGL) has been one of America’s most successful and highly rated independent life insurance companies. We specialize in a suite of innovative products for life’s journey, giving people the financial stability, careful guidance and peace of mind to lead a life filled with confidence, dignity and grace.   NGL's Core Values – integrity, dependability, collaboration, compassion and growth are a foundation of our company and help to build on the interactions we have with our policyholders, partners, funeral homes and each other. We believe in creating an inclusive, welcoming environment for all where diversity is celebrated, and everyone is encouraged to live their best, most authentic self. We offer  Employee Resource Groups for...

Are you a dynamic, results-oriented professional seeking a challenging and rewarding career? If so, this role may be the perfect fit for you! At HUB, we value education, innovation, and continuous learning, and we’re excited to support you on your career journey. As a First Impressions Coordinator, you will be the first point of contact for guests, clients, and employees, ensuring a welcoming and professional environment. This role manages front desk operations, including phone and email communications, visitor management, scheduling, and coordination of office services. The Office Coordinator also supports facility needs, event logistics, and culture initiatives to ensure the smooth operation of the office and a positive workplace experience. Your job responsibilities as a First Impressions Coordinator: Greet and assist visitors and clients upon arrival, directing them to the correct conference rooms or contacts. Answer and direct all main line and...

Overview Based in the Greater Las Vegas, Nevada area and will oversee all CARS locations in both Arizona and Nevada.    Position Summary:   If you’re passionate about helping people restore their lives when the unexpected happens, and providing the best experience, then our Mercury Insurance Claims team could be the place for you! We offer dynamic and challenging opportunities to those who want to make a meaningful impact. The primary job function is to review files for accuracy, and thoroughness of estimates and total loss condition reports of the body shops in Mercury's CARS (Customer Authorized Repair Service) program. Travel to various CARS shops throughout the assigned geographical area is required.   Geo-Salary Information An in-person interview may be required during the hiring process   State specific pay scales for this role are as follows: $63,410 to $117,348 (NJ, NY, WA, HI, AK, MD, CT, RI, MA) $57,646 to...

Higginbotham , a privately held, independent insurance and financial services firm that ranks within the top 20 nationwide, has an immediate opening for an  Employee Benefits Account Coordinator  for our Springfield, MO  office. The  Employee Benefits Account Coordinator provides administrative support to internal account managers and maintains a professional relationship with our external clients. Essential Tasks: Conducts data entry into Excel spreadsheets, internal agency management system, carrier websites, House Bill requests Assists in marketing of accounts as directed by account managers Assists with the preparation of reports, proposals and other presentation materials Audits billing statements for accuracy on behalf of clients Generates open enrollment materials such as enrollment guides, election forms, personalized confirmation sheets, enrollment/change forms, etc Assists in processing necessary paperwork for submission to carrier –implementation...

Position Summary:   The primary functions of an Account Coordinator are to coordinate workflow with Account Managers for clients and to establish depth in the client relationship. A self-starter who shows motivation, confidence, ambition, resilience, embraces challenges, sets goals, sets higher expectations, focused on successfully outcomes, promotes teamwork, promotes, and shares best practices, willingness to help others. Must have experience and/or exceed expectations for promotion for a period for proven success record. Relies on extensive experience and judgement to plan work and accomplish department goals.  Some supervision necessary. Supervisory Responsibilities:   None Essential Tasks: The essential functions include but are not limited to the following: Coordinate management of client accounts with Account Executive. Mentor to Account Coordinator I and II. Prepare group meeting and enrollment materials for clients. Conduct group meetings and employee...

Description Summary: The Equipment Finance Sales Coordinator is responsible for providing general support and transaction assistance such as managing and monitoring ongoing origination activity and sales enablement duties as assigned. Responsible for the documentation requirements of equipment lease and loan transactions.   Work independently with clients and all internal departments to ensure that transactions are completed accurately, timely and that the company’s interests are perfected and protected. Duties & Responsibilities: Responsible for entry of transaction data within designated front end system and review of transaction details prior to documentation, including customer legal name and organization structure; equipment cost, description and location; pricing; tax; and internal transaction parameters. Responsible for ensuring ownership interest in the equipment and/or security interest in the...

About HUB In a rapidly changing world, HUB advises businesses and individuals on how to prepare for the unexpected. As one of the world’s largest insurance brokers, our focus is dedicated to providing our customers with the peace of mind that what matters most will be protected — through unrelenting advocacy and tailored insurance solutions that put our clients in control. Our growing team of professionals across North America represents a broad, deep and one-of-a kind aggregation of entrepreneurs and leaders recognized for their excellence throughout the insurance community. Why Choose HUB? Throughout our network of more than 550 HUB offices in North America, we offer a competitive, exciting, and friendly work environment that strategically positions our employees for longevity and success. At HUB, we believe in investing in the future of our employees, and provide continuous opportunities for growth and development.  Our entrepreneurial culture fosters an environment...

Job Description: Providing for loved ones, planning rewarding retirements, saving enough for whatever lies ahead – our policyholders count on us to be there when it matters most. It’s a big ask, but it’s one that we have the power to deliver when we work together. We collaborate and innovate – pushing one another to transform not just Pacific Life, but the entire industry for the better. Why? Because it’s the right thing to do. Pacific Life is more than a job, it’s a career with purpose. It’s a career where you have the support, balance, and resources to make a positive impact on the future – including your own. We’re actively seeking a talented Sr Private Placement Ops Analyst I to join our Fixed Income Ops team, which provides full Operational, Middle Office support to Portfolio Management, Credit Analysis and Pension Risk Transfer teams. This role will be based in Charlotte, NC. As a Sr Private Placement Ops Analyst I, you’ll play a key role in Pacific Life’s growth...

Client Contact Coordinator acts as the primary point of contact by personally providing prompt, efficient, and high-quality service to clients by directing clients to the appropriate team member and assisting clients and/or advisors with service requests. PRIMARY RESPONSIBILITIES: Greeting & assisting clients entering the office Provide policy documents and identification cards In person, via email or fax Assist clients with billing questions and premium payment processing Including change in payment plans Establishing EFT or RCC and securing necessary forms/signatures Pull overflow payment messages and return client calls Support service teams in gathering: Golf car changes, Auto changes, Mortgages changes, Policy cancellations Obtain necessary signatures on paperwork Support Risk Consultants Call clients if R/C is running behind their scheduled appointment Attached in Agency Management System applications completed through DocuSign Follow...

SUMMARY: The Legal Projects and Records Coordinator will act as a project facilitator for all OGC projects, information coordinator and as the records custodian: managing and maintaining all corporate records OGC is responsible for.  Another key component of the job is to serve as the primary point of contact for all external records requests, including legal subpoenas, and ensuring those requests are responded to timely.  This role acts as the primary point of contact for all external records requests, legal subpoenas, and internal audit requests.  Works with business unit leads in ensuring that all records are maintained, secured, purged and cared for in accordance with AF Group Record Retention Policy.  Additionally, acts as the point of contact for all requests and documents sent to the Company’s designated Resident Agent.  ESSENTIAL DUTIES AND RESPONSIBILITIES: Identifies, tracks deadlines, and manages collection of information and data necessary to...

About HUB In a rapidly changing world, HUB advises businesses and individuals on how to prepare for the unexpected. As one of the world's largest insurance brokers, our focus is dedicated to providing our customers with the peace of mind that what matters most will be protected through unrelenting advocacy and tailored insurance solutions that put our clients in control. Our growing team of professionals across North America represents a broad, deep and one-of-a kind aggregation of entrepreneurs and leaders recognized for their excellence throughout the insurance community. Why Choose HUB? Throughout our network of more than 450 HUB offices in North America, we offer a competitive, exciting and friendly work environment that strategically positions our employees for longevity and success. At HUB, we believe in investing in the future of our employees, and provide continuous opportunities for growth and development Our entrepreneurial culture fosters an environment that...

By joining Sedgwick, you'll be part of something truly meaningful. It’s what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there’s no limit to what you can achieve. Newsweek Recognizes Sedgwick as America’s Greatest Workplaces National Top Companies Certified as a Great Place to Work® Fortune Best Workplaces in Financial Services & Insurance ADA Accommodation Coordinator Our teams connect! We collaborate onsite and have a hybrid work arrangement. All candidates must live near one of our centers of excellence:   Dubuque, IA   : 4141 Westmark Drive, Dubuque, IA 52002 Cedar Rapids, IA : 333 1st Street SE Ste. 200 Cedar Rapids IA 52401 Coralville, IA:  3273 Ridgeway Drive Coralville IA 52241 Dublin, OH : 5500 Glendon Court Dublin OH 43016 New Albany, OH : 7795 Walton...

Description Summary: The Business Loan Closing Coordinator processes Business Banking small business loans in preparation for closing within expected service levels. Duties and Responsibilities: Obtains all necessary collateral reports and information required to meet the terms and conditions of credit approval. Works with UCC secured, titled collateral, commercial real estate, construction, and public sector programs. Prepares all documentation necessary to properly close a small business loan. Ensures proper loan and collateral documentation by staying abreast of and interpreting various laws, regulations, policies and procedures of loan documentation. Performs other duties as assigned. Basic Qualifications:   High School Diploma or GED 1+ year(s) of due diligence and loan document preparation or analysis experience Preferred Qualifications:    Commercial Real Estate/loan experience....