Executive Assistant & Chief of Staff Support

The Executive Assistant will serve as a trusted partner to the Head of Financial Protection & Retirement Solutions (FP&RS), providing a unique blend of executive support, project management, and chief of staff capabilities. In addition to managing executive priorities and day-to-day operations, this individual will partner closely with the FP&RS Strategy team and coordinate activities across the FP&RS Leadership Team to help drive execution of strategic priorities, leadership effectiveness, and organizational alignment.

The ideal candidate brings strong business acumen, exceptional organizational skills, sound judgment, and the ability to influence outcomes across a broad network of stakeholders. This role requires a high degree of discretion and professionalism, coupled with the ability to anticipate needs and solve problems proactively.

You will

Key Responsibilities:

Executive Support

• Manage a highly complex and dynamic calendar for the Head of FP&RS, ensuring alignment to strategic priorities and effective use of executive time.
• Coordinate internal and external meetings, including agendas, logistics, materials, and follow-up actions.
• Manage travel arrangements, executive expense reporting, and other administrative activities.
• Prepare presentations, reports, briefing materials, and executive communications.
• Exercise exceptional judgment, professionalism, discretion, and confidentiality in handling sensitive business matters.

Chief of Staff and Project Management

• Help to coordinate cross-functional initiatives on behalf of the Head of FP&RS, tracking deliverables, milestones, dependencies, risks, and action plans.
• Partner closely with the FP&RS Strategy team to support strategic planning activities, business reviews, executive priorities, and enterprise initiatives.
• Establish and maintain project plans, action trackers, and governance routines to ensure business commitments are executed effectively.
• Facilitate follow-up on leadership decisions and drive accountability for agreed-upon actions across the FP&RS organization.
• Consolidate updates from multiple teams into concise executive-ready summaries, dashboards, and status reports.
• Support leadership team meetings by developing agendas, coordinating materials, capturing key decisions, and tracking follow-up actions.
• Identify opportunities to improve operating efficiency, streamline processes, and enhance organizational effectiveness across FP&RS.
• Assist in preparing content and logistics for town halls, leadership offsites, Quarterly Business Reviews, leadership meetings, and other executive forums.

You have

Required

• Bachelor’s degree or equivalent experience.
• 5+ years of experience supporting senior executives, preferably at the executive or C-suite level.
• Demonstrated experience coordinating projects, programs, or cross-functional initiatives.
• Strong business judgment and ability to handle highly confidential information with discretion.
• Exceptional organizational, prioritization, and time management skills.
• Ability to work independently, anticipate needs, and proactively solve problems.
• Strong executive presence and ability to build relationships across all levels of an organization.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite, including PowerPoint, Excel, Outlook, Teams, and AI-enabled productivity tools.
• Experience preparing executive presentations, leadership meeting materials, and business communications.
• Ability to manage multiple priorities and adapt quickly in a fast-paced environment.

Preferred

• Experience supporting a business unit leader, corporate executive, or general manager.
• Experience in financial services, insurance, wealth management, or a related industry.
• Experience leading or coordinating enterprise projects, leadership governance routines, or strategic planning activities.
• Experience supporting leadership team operations or performing chief of staff responsibilities.

Location/Travel

• Hybrid role: 3 days in office, 2 days remote.
• Primary location: Hudson Yards, New York.
• Occasional travel to company meetings, leadership events, and offsite sessions as needed.

Salary Range:

The salary range reflected above is a good faith estimate of base pay for the primary location of the position. The salary for this position ultimately will be determined based on the education, experience, knowledge, and abilities of the successful candidate. In addition to salary, this role may also be eligible for annual, sales, or other incentive compensation.

Our Promise

At Guardian, you’ll have the support and flexibility to achieve your professional and personal goals.  Through skill-building, leadership development and philanthropic opportunities, we provide opportunities to build communities and grow your career, surrounded by diverse colleagues with high ethical standards.

Inspire Well-Being

As part of Guardian’s Purpose – to inspire well-being – we are committed to offering contemporary, supportive, flexible, and inclusive benefits and resources to our colleagues. Explore our company benefits at www.guardianlife.com/careers/corporate/benefits. Benefits apply to full-time eligible employees. Interns are not eligible for most Company benefits.

Equal Employment Opportunity

Guardian is an equal opportunity employer. All qualified applicants will be considered for employment without regard to age, race, color, creed, religion, sex, affectional or sexual orientation, national origin, ancestry, marital status, disability, military or veteran status, or any other classification protected by applicable law.

Accommodations

Guardian is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. Guardian also provides reasonable accommodations to qualified job applicants (and employees) to accommodate the individual's known limitations related to pregnancy, childbirth, or related medical conditions, unless doing so would create an undue hardship. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact MyHR@glic.com. Please note: this resource is for accommodation requests only. For all other inquires related to your application and careers at Guardian, refer to the Guardian Careers site.

Visa Sponsorship

Guardian Life is not currently or in the foreseeable future sponsoring employment-based visas (e.g., such as an H-1B). In order to be a successful applicant, you must be legally authorized to work in the United States, without the need for employer sponsorship/support now or at any time in the future.

Notice Regarding Guardian’s Use of Artificial Intelligence in Recruitment

As part of Guardian’s job application process, Guardian may use artificial intelligence tools (“AI Tools") to automate the sorting and filtering of information provided by applicants as part of its preliminary screening. This preliminary screening may be used to help identify applicant materials and resumes relative to their indication that the applicant meets the requirements for the specific job for which they are applying, as specified in the listing posted on Guardian’s jobs website (Careers at Guardian at https://www.guardianlife.com/careers). At Guardian, we do not use AI Tools to substantially assist or replace human judgment or discretionary decision making in our hiring process. All hiring decisions will be made by Guardian colleagues.

Please be aware that if you apply for a specific position with Guardian, you will have the choice of opting out of Guardian’s use of AI Tools during the job application process. If you would like to request an alternative process that does not utilize AI Tools or would like to request a reasonable accommodation, within ten business days of your position application, you must email your request to MyHR@glic.com, making sure to provide your name and job requisition identification number. Guardian will retain your applicant materials and resume and all information therefrom in accordance with Guardian’s document retention policy, a copy of which you may request via MyHR@glic.com.

Additionally, at applicable times, Guardian will make public the most recent bias audit results for such AI tools, which may be found here. 

Current Guardian Colleagues: Please apply through the internal Jobs Hub in Workday.