Facilities Manager

Job Description:

We are looking to add a Facilities Manager to join our Office Services team in Waukee, IA. Offering a forward-thinking, innovative, and vibrant company culture, along with the opportunity to share your unique potential, there really is no place like Holmes!

Essential Responsibilities:

• Oversee general office environments across all Holmes Murphy locations.
• Serve as the main liaison for property managers across the Holmes Murphy Enterprise.
• Review and approve vendor invoices promptly, reconcile transactions, and manage corporate purchasing.
• Negotiate leases, contracts, and quotes; track budgets and trends; and collaborate with facilities, operations, and office administrators.
• Participate in planning meetings for internal staff and external client events.
• Compare costs for goods and services, supervise office maintenance and layout changes, and manage office moves relocations.

Management Responsibilities:

• Lead and motivate the team by hiring, coaching, and supporting career development.
• Provide guidance on workflows, processes, customer service, and performance goals.
• Participate in compensation decisions and foster a culture of accountability.
• Attend and lead team meetings and engage in leadership development opportunities.
• Maintain standardized processes to ensure efficient, high-quality service.

Additional Responsibilities:

• Communicate with vendors, request bids, and prepare documents for contractor solicitations.
• Ensure buildings meet health and safety standards, manage safety equipment, and maintain accurate maintenance records.
• Respond to urgent issues, participate in disaster recovery planning, maintain travel schedules and calendars, and coordinate merchandise receiving and shipments.
• Perform special projects and other duties as requested.

Qualifications:

• Education: High school diploma; college degree preferred.
• Experience: 5-7 years previous experience in business office environment required, prefer 3-5 years supervisory as well as Facilities Management experience. Document and Project Management experience a plus.
• Schedule Flexibility: Ability to be available for work on a daily basis and extended hours as necessary for events and building projects. Extended hours may likely include weekends.
• Technical Competencies: This individual demonstrates strong planning and organizational skills by efficiently managing resources for projects to ensure quality outcomes within budget. They exhibit initiative and resourcefulness in independently identifying and solving problems, and they are adaptable, effectively responding to changing conditions

Here’s a little bit about us:

In addition to being great at what you do, we place a high emphasis on building a best-in-class culture.  We do this through empowering employees to build trust through honest and caring actions, ensuring clear and constructive communication, establishing meaningful client relationships that support their unique potential, and contributing to the organization's success by effectively influencing and uplifting team members. 

Benefits:  In addition to core benefits like health, dental and vision, also enjoy benefits such as:

• Paid Parental Leave and supportive New Parent Benefits — We know being a working parent is hard, and we want to support our employees in this journey!
• Company paid continuing Education & Tuition Reimbursement — We support those who want to develop and grow.
• 401k Profit Sharing — Each year, Holmes Murphy makes a lump sum contribution to every full-time employee’s 401k. This means, even if you’re not in a position to set money aside for the future at any point in time, Holmes Murphy will do it on your behalf! We are forward-thinking and want to be sure your future is cared for.
• Generous time off practices in addition to paid holidays — Yes, we actually encourage employees to use their time off, and they do. After all, you can’t be at your best for our clients if you’re not at your best for yourself first.
• Supportive of community efforts with paid Volunteer time off and employee matching gifts to charities that are important to you — Through our Holmes Murphy Foundation, we offer several vehicles where you can make an impact and care for those around you.
• DE&I programs — Holmes Murphy is committed to celebrating every employee’s unique diversity, equity, and inclusion (DE&I) experience with us. Not only do we offer all employees a paid Diversity Day time off option, but we also have a Chief Diversity Officer on hand, as well as a DE&I project team, committee, and interest group. You will have the opportunity to take part in those if you wish!
• Consistent merit increase and promotion opportunities — Annually, employees are reviewed for merit increases and promotion opportunities because we believe growth is important — not only with your financial wellbeing, but also your career wellbeing.
• Discretionary bonus opportunity — Yes, there is an annual opportunity to make more money. Who doesn’t love that?!

Holmes Murphy & Associates is an Equal Opportunity Employer.

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